The etiquette of a board meeting is the set of unspoken rules and protocols members follow to ensure that meetings are conducted efficiently. Following proper etiquette allows boards to function at the level that is appropriate to their duties, and promotes collaboration. The following guidelines are necessary for effective board meetings:
Be punctual and show respect for the time of others. Prepare yourself by reading the board material before time. Do not be distracted by your phone or emails, and close any unnecessary laptop windows unless it’s an emergency. During discussions, avoid side conversations and interrupting speakers. Pay attention and ask questions if appropriate. If you aren’t sure if an issue is pertinent to the topic, get clarification from the speaker or the chair of the board.
If you cannot attend the meeting in person give the board the agenda as well as any reports that are being discussed well in advance so they can review the information and get ready for the meeting. This will save time and ensure that the discussion stays focused on the issue that is at hand.
Respect your fellow board members regardless of whether they agree with your views. Remember that the board’s role is to represent shareholder and stakeholder concerns and to make decisions that are in the best interest of the company’s growth.
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